TRAVEL EXPENSE REPORT
A travel expense report can be submitted whenever you had a business trip to another city or country.
Submitting a travel expense report is optional. You only need to file one if you’d like to get reimbursed for travel-related costs & for the daily allowance.
All expenses must be business-related and supported by valid receipts. Once you’re back, please submit your report within 3 months. After the 3 months no travel expenses can be submitted anymore.
Daily Allowance (Per Diem)
Everyone traveling for business is entitled to a daily fee (per diem), which covers meals and small incidental expenses.
The per diem is automatically applied (no receipts needed), and the exact amount depends on the country you’re visiting, based on official government rates.
If meals are provided by HV or paid for with, for example, your Qonto card, a corresponding percentage will be deducted from the daily allowance:
Breakfast: 20% of the daily allowance
Lunch/Dinner: 40% of the daily allowance each
To make use of the travel expense report, please complete one PDF per trip and follow these steps:
Fill out the PDF above for your trip (one report per trip).
Email the completed PDF to Luise at [email protected].
You’ll receive a DocuSign link from Luise - please sign it to confirm your report.
After signing, the report will be reviewed by the Finance Team and then reimbursed.
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